Prepared for King Fahd University of Petroleum and Minerals
Every project leaves a trace. Will it still be readable in fifty years?
We start with your needs, not with the software.
The problem every institution shares
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More than ever
Photos, video, scans, reports, 3D models: one project now produces more files than a whole archive once held.
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Formats age
Files from the 2000s already won't open. Software changes; your archive has to outlast it.
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What should we keep?
What to keep, why, for whom, and for how long. Without answers, everything is kept badly, or lost.
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Scattered
Hard drives, inboxes, shared folders and spreadsheets: no single place to search.
Our vision
An institution's memory should outlive the software that holds it.
Our mission
Our approach
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1
Assess
Decide with you what to keep, for whom and for how long.
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2
Capture
Bring in documents, images, video, 3D and objects from wherever they are.
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3
Preserve
Convert to open, long-lasting formats, with backups and an audit trail.
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4
Share
One place to search, with the right access for each audience.
Our archiving strategy, in short
Before any file is moved, four questions need an answer. We work through them with you.
- What to keep Which collections, files and records matter. Not everything an institution produces is worth keeping.
- Why The purpose each one serves: teaching, research, legal proof, the institution's memory.
- For whom Who will use it: students, staff, researchers, the public. Each audience gets the access that fits it.
- For how long A set period, a review date, or permanently. The answer decides formats, storage and cost.
Not everything is worth keeping. With you, we assess your collections and set a policy before anything is migrated.
Formats that last
| Kind of material | Keep the master as | Share it as |
|---|---|---|
| Documents & reports | Keep the master as PDF/A | Share it as PDF |
| Photographs & scans | Keep the master as TIFF (uncompressed or lossless) | Share it as JPEG / WebP |
| Video | Keep the master as FFV1 in Matroska (MKV) | Share it as MP4 (H.264) |
| Audio | Keep the master as WAV or FLAC | Share it as MP3 / AAC |
| 3D models | Keep the master as glTF + original source files, with PLY/OBJ | Share it as glTF in the browser |
What's coming
On our roadmap. None of these is in this demo yet.
- Coming AI-assisted description and tagging, in Arabic and English, always reviewed by a person
- Coming Text recognition (OCR) for Arabic and English scans, so old paper becomes searchable
- Coming Automatic conversion to preservation formats on ingest
- Coming Format watch: alerts when a stored format risks becoming obsolete, with a migration plan
- Coming Retention schedule: reminders when an item reaches its review date
- Coming One search across all collections, including meaning-based search
- Coming Export to other heritage systems (e.g. Arches) and standard metadata exports
- Coming Hosting in the Kingdom when data residency requires it